HHiring Reality
← SpaceXAI

Legal Operations Specialist

SpaceXAI
Location
Palo Alto, CA
Posted
16 days ago
Department
Legal
Salary
$110,000 - $135,000
What they actually want (must-haves)
  • Bachelor’s degree preferred or equivalent practical experience
  • 5+ years in legal operations, legal finance, or a closely related role supporting in-house legal teams
  • Hands-on experience administering and managing Legal Tracker (or equivalent e-billing / matter management systems) as a primary responsibility
  • Demonstrated experience controlling outside counsel spend through billing guidelines, invoice review, rate management, and reporting
  • Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack
  • Excellent organizational, time-management, written, and verbal communication skills
Nice to have
  • Deep Legal Tracker expertise, including configuration, reporting, vendor management, and training of attorney and operations users
  • Experience implementing or tightening outside counsel guidelines, AFAs, rate cards, and matter budgets
  • Comfort using AI tools to accelerate invoice review, matter intake, reporting, and workflow documentation
  • Experience partnering with finance on accruals, forecasting, and legal spend reconciliation
  • Strong judgment when handling privileged, confidential, or commercially sensitive materials
What the job really is

The Legal Operations Specialist at SpaceXAI will manage and optimize the Legal Tracker system, ensuring efficient workflows for outside counsel, invoices, and legal spend reporting. This role involves collaborating with attorneys and finance to maintain budgetary controls, improve processes, and leverage AI tools to enhance operational efficiency. The candidate will also handle confidential information and provide support to senior legal leadership while managing day-to-day legal operations.

Benefits
  • $110,000 - $135,000 USD
  • Equity
  • Comprehensive medical, vision, and dental coverage
  • Access to a 401(k) retirement plan
  • Short & long-term disability insurance
  • Life insurance
Things to weigh
  • No remote work mentioned, indicating a potential in-office requirement
  • Fast-paced environment may lead to shifting priorities and workload
  • Role involves handling confidential information, requiring a high level of discretion
Job score4.2/5
Benefits4/5
Freshness4/5
Career value4/5
Role clarity4/5
Pay transparency5/5

Applying to SpaceXAI?

See how your résumé matches this role — and tailor it from what actually gets interviews.

Calculate resume scoreGenerate resume to apply
Job Link →