HHiring Reality
← Maven

Receptionist & Workplace Services Administrator (1 Year contract - Monday to Thursday))

Maven
Location
London
Posted
18 days ago
Department
Support
What they actually want (must-haves)
  • Strong Excel skills (intermediate to advanced)
  • 2–3 years’ experience in facilities, workplace operations, or building services
  • Understanding of Building Management Systems (BMS) and workplace systems
  • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues
  • Knowledge of health and safety compliance, including risk assessments and fire safety
  • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor relationships
Nice to have
  • Relevant certifications (advantageous but not always required): IOSH or NEBOSH, First Aid or Fire Marshal, BMS or building services training
  • Understanding of building operations — lifts, HVAC, electrical systems, fire panels, and access control
What the job really is

The Receptionist & Workplace Services Administrator will manage daily operations in the London office, ensuring a safe and efficient environment. Responsibilities include monitoring workplace services, conducting facility checks, coordinating with various teams, managing contractor relationships, and supporting workplace events. This role also involves administrative tasks such as processing invoices and providing reception cover as needed.

Benefits
  • A great environment whereby technology is key to our success
  • The upside of a start-up without the associated risks
  • Friendly, informal and highly rewarding culture
  • A fast-growing global firm with plenty of opportunities where you will have a significant impact
Things to weigh
  • This is a 1-year contract role, which may affect job stability.
  • The role is not front-office, which may limit exposure to certain high-profile business areas.
  • The position requires hands-on involvement in facilities management, which may not appeal to all candidates.
Job score2.6/5
Benefits2/5
Freshness4/5
Career value3/5
Role clarity4/5
Pay transparency0/5

Applying to Maven?

See how your résumé matches this role — and tailor it from what actually gets interviews.