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Senior Document Control Specialist

Luster National
Location
Sacramento, California, United States
Posted
10 days ago
Department
West Region
Salary
$80k-$130k
What they actually want (must-haves)
  • Bachelor’s degree in business administration, information management, records management, construction management, or related field, or equivalent combination of education and experience
  • 8+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects
  • Experience serving as a senior or lead document controller on a capital program, including submittal review, version control, and controlled record maintenance
  • Experience developing standard operating procedures, workflows, process maps, and training materials for document control operations
  • Working knowledge of document control standards, metadata and naming conventions, records retention requirements, and audit and compliance obligations
  • Experience with enterprise electronic document management systems (e.g., SharePoint, Aconex, Unifier, ProjectWise, Adobe Acrobat, etc.)
Nice to have
  • Master’s degree in business administration, information management, records management, or construction management
  • 10+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects
  • Certified Records Manager (CRM) or Certified Document Imaging Architect+ (CDIA+) certification
  • Experience serving as system administrator or subject matter expert for an enterprise-wide document control system rollout across multiple projects or business units
  • Experience supporting document control on a rail or transit capital program exceeding $1B in construction value
What the job really is

The Senior Document Control Specialist will lead document control efforts for large civil infrastructure projects, focusing on maintaining accurate and compliant documentation. Daily tasks include overseeing document processing, conducting reviews for compliance, administering the document control system, and providing training and support to project teams. The role also involves continuous improvement initiatives and ensuring audit readiness across various projects.

Benefits
  • Unlimited flexible time off
  • Paid holidays
  • Paid parental leave
  • Health, dental, and vision insurance
  • Flexible spending accounts (healthcare and dependent or elder care)
  • Long-term disability insurance
Things to weigh
  • Hybrid work model (3-4 days per week on-site) may not suit all candidates
  • Role involves significant responsibility for compliance and audit readiness, which may be stressful
  • No specific mention of team size or structure, which could affect collaboration dynamics
Job score4.8/5
Benefits5/5
Freshness5/5
Career value4/5
Role clarity5/5
Pay transparency5/5

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