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Document Control Specialist

Luster National
Location
Sacramento, California, United States
Posted
10 days ago
Department
West Region
Salary
$68k-$117k
What they actually want (must-haves)
  • Bachelor’s degree in business administration, information management, construction management, engineering, or related field, or equivalent combination of education and experience
  • 3+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects
  • Experience administering an electronic document management system as the system of record, including metadata, revision control, and controlled workflows
  • Experience logging, tracking, and reporting on submittals, requests for information, and program correspondence through review and closure
  • Working knowledge of records retention, document traceability, and audit readiness under a quality management system
  • Experience with industry standard electronic document management platforms (e.g., Aconex, Unifier, Kahua, ProjectWise, SharePoint, etc.)
Nice to have
  • Master’s degree in business administration, information management, construction management, or engineering
  • Certified Records Manager (CRM) certification or Information Governance Professional (IGP) certification
  • Experience supporting document control on a capital program exceeding $1B in construction value
  • Experience supporting document control from an owner’s representative, program management, or construction management position
  • Experience supporting ISO 9001:2015 internal audits, external audits, or recertification
What the job really is

The Document Control Specialist will manage document control systems for large civil infrastructure projects, ensuring that all documentation is accurate, traceable, and compliant with standards. Daily tasks include maintaining electronic document management systems, coordinating with stakeholders, performing audits, and generating reports on document status. This role requires strong organizational skills and the ability to uphold documentation standards while collaborating with various teams.

Benefits
  • Unlimited flexible time off
  • Paid holidays
  • Paid parental leave
  • Health, dental, and vision insurance
  • Flexible spending accounts (healthcare and dependent or elder care)
  • Long-term disability insurance
Things to weigh
  • Hybrid work model requires 3-4 days on-site in Sacramento, CA
  • Role involves maintaining compliance with various standards and protocols, which may require strict adherence to processes
  • No specific mention of opportunities for advancement or skill development beyond the stated professional development allowance
Job score4.8/5
Benefits5/5
Freshness5/5
Career value4/5
Role clarity5/5
Pay transparency5/5

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